VetRec Pricing Guide 2026: Plans, True Costs, and How It Compares

AI-powered scribing has moved from a luxury to a near-necessity for veterinary practices trying to keep up with caseloads while protecting margins. VetRec is one of the most visible veterinary-specific platforms on the market, but its per-DVM pricing model raises real questions for clinic owners managing multiple providers. Platforms like Scribing.io offer cross-specialty AI scribing that can serve veterinary workflows at a potentially lower total cost of ownership—making a thorough pricing comparison essential before signing any contract.

This guide breaks down every VetRec plan available in 2026, models the true cost for clinics of various sizes, catalogs the full feature set, and provides a transparent head-to-head comparison with Scribing.io's feature set. We disclose upfront: Scribing.io is a competing platform. Our goal is to give you the clearest possible picture so you can make the right decision for your practice.

TL;DR: VetRec charges $99/month per vet on its annual plan (~$1,188/year) or $150/month per vet with no commitment ($1,800/year), plus a custom-priced Enterprise tier. Veterinary-specific features like dental chart templates, multi-pet support, and the D.A.V.I.D. AI agent are strong differentiators. However, per-vet pricing scales steeply for multi-DVM clinics—a 6-vet hospital could pay over $7,100/year on the annual plan. Cross-specialty platforms like Scribing.io may offer equivalent core documentation automation with a more favorable pricing structure for larger teams.

• VetRec Pricing Plans Explained: What You Actually Pay in 2026

• The True Cost of VetRec — Hidden & Overlooked Expenses

• What's Included in VetRec — Feature-by-Feature Breakdown

• VetRec vs. Scribing.io — How Do They Compare for Veterinarians?

• Which Platform Fits Your Practice?

• Get Started Today

VetRec Pricing Plans Explained: What You Actually Pay in 2026

VetRec structures its pricing on a per-veterinarian basis, with two self-serve tiers and a custom Enterprise option. Below is a breakdown based on VetRec's publicly available pricing page as of early 2026.

Special Annual Plan — $99/Month Per Vet (Billed Annually)

The annual plan carries a total commitment of approximately $1,188 per DVM per year, billed upfront or in annual installments. This rate appears to be a promotional discount from a previously listed $125/month annual price, though VetRec does not publicly specify an expiration date for the promotion.

The annual plan includes the full feature set:

• D.A.V.I.D. AI agent — differential diagnosis suggestions and patient record search

• Records Recap — summarizes past medical history

• Template Builder with 30+ specialty templates (GP, ER, exotics, dental charts)

• Multi-pet support for multi-animal households

• Phone call integration (records both sides of client conversations)

• One-click PIMS transfer (cloud and legacy systems)

• Unlimited tech and front-desk seats at no extra charge

• Unlimited visits — no per-encounter billing

• Free 14-day trial before billing begins

Standard Monthly Plan — $150/Month Per Vet

The month-to-month plan includes the identical feature set as the annual plan, with no long-term commitment. If maintained for a full year, the cost totals $1,800 per DVM — a $612 annual premium over the annual plan, representing roughly 34% more in cost for monthly flexibility.

For practices uncertain about adoption or those with seasonal relief vets, the monthly plan provides a lower-risk entry point. However, the cost differential is significant enough that most established practices will want to evaluate the annual option seriously.

Enterprise Plan — Custom Pricing

VetRec's Enterprise tier targets multi-location veterinary groups, specialty hospitals, and corporate-owned practices. Pricing is available only through a sales consultation, and the tier adds operational and compliance features beyond the standard plans:

• Custom data retention and deletion policies

• Custom Data Processing Agreements (DPAs)

• 99.99% uptime SLA

• Cloud deployment options

• Role-based access control (RBAC) and SSO

• Admin dashboard with usage and analytics reports

• Dedicated account manager and 24/7 support

Student, New Grad, Relief, and Nonprofit Pricing

VetRec advertises discounted pricing for veterinary students, recent graduates, relief veterinarians, and nonprofit organizations. However, specific rates are not publicly disclosed—each requires contacting VetRec's sales team. If you fall into one of these categories, request written confirmation of the discounted rate and any terms governing when the discount expires or reverts to standard pricing.

View Scribing.io Pricing

The True Cost of VetRec — Hidden & Overlooked Expenses Veterinary Clinics Should Budget For

Sticker price tells only part of the story. The total cost of ownership for any AI scribe platform includes scaling costs across your team, integration labor, future price changes, and potential switching costs. Here's what to budget for beyond VetRec's listed rates.

Per-Vet Pricing Adds Up Fast in Multi-DVM Practices

VetRec's per-veterinarian model means costs scale linearly with headcount. The math is straightforward but worth modeling explicitly:

For a 6-DVM hospital, the annual plan represents over $7,100 per year in scribe software costs alone. Contrast this with platforms that offer per-practice or tiered flat-rate models, where adding a fourth or fifth provider doesn't double the bill. According to the American Veterinary Medical Association (AVMA), the average companion animal practice employs between 2 and 5 veterinarians, meaning most practices will feel this scaling effect directly.

Integration and Onboarding Costs

VetRec includes unlimited 1:1 onboarding webinars and advertises one-click PIMS transfer—both genuinely valuable inclusions that reduce adoption friction. However, the platform's integration promise interacts with real-world complexity:

• Legacy PIMS systems (older on-premise software) may require IT involvement, custom configuration, or middleware that VetRec's one-click transfer doesn't fully cover

• Workflow redesign — changing how veterinarians dictate, review, and approve notes takes training time that falls on your staff, not VetRec's

• Enterprise professional services — custom DPAs, cloud deployment configurations, and SSO setup at the Enterprise tier may carry professional services fees not included in the quoted price (VetRec does not publicly disclose these)

None of these are unique to VetRec; they apply to any AI scribe adoption. But they belong in your budget forecast.

What Happens When Prices Increase?

VetRec's current $99/month annual rate already reflects a discount from a previously listed $125/month standard price. Promotional pricing creates a risk: when the promotion ends, your renewal rate may jump significantly. VetRec does not publicly disclose information about annual price escalation caps, contractual rate locks, or how much notice is given before increases.

Best practice: Before signing an annual contract, request written terms that specify your renewal rate, any escalation caps (e.g., no more than 5% per year), and the notice period for price changes. This is standard due diligence recommended by practice management consultants across the veterinary industry.

Data Export and Switching Costs

If you decide to leave VetRec—or any AI scribe platform—you need your data back in a usable format. Before committing, confirm:

• What export formats are supported (HL7, CSV, PDF, FHIR)

• Whether there are exit or export fees

• How long VetRec retains your data after cancellation

• Whether exported records maintain their structured format or are flattened to plain text

Data portability is increasingly recognized as a core right in healthcare technology. The ONC Cures Act Final Rule has pushed interoperability standards in human healthcare, and veterinary practices should demand similar portability even where regulations don't yet mandate it.

What's Included in VetRec — Feature-by-Feature Breakdown

Understanding exactly what each VetRec dollar buys helps you evaluate whether the platform's strengths align with your practice's needs. Here's a comprehensive feature catalog organized by category.

AI Scribe and Documentation Features

VetRec's core product converts real-time voice into structured veterinary notes:

• Real-time voice transcription converted into SOAP-formatted notes

• Records Recap — ingests and summarizes a patient's past medical history, reportedly in approximately 30 seconds

• Template Builder — customize note structures, with 30+ pre-built specialty templates covering general practice, emergency, exotics, specialty medicine, and dental charting

• Multi-pet support — handles documentation for households with multiple animals in a single encounter session

• Phone call integration — records and transcribes both sides of client phone conversations for documentation or follow-up note creation

The dental charting templates and exotic animal support are genuine differentiators. Many cross-specialty AI scribes built primarily for human medicine do not include species-specific templates out of the box.

D.A.V.I.D. — VetRec's AI Agent

D.A.V.I.D. is VetRec's proprietary AI assistant, layered on top of the documentation engine. It offers:

• Differential diagnosis suggestions based on documented clinical findings

• Search and retrieval across a patient's summarized medical records

• Contextual information surfacing during encounters

This is a veterinary-specific feature with no direct equivalent in most cross-specialty platforms. Clinicians should evaluate whether they'd use D.A.V.I.D. regularly enough to justify the pricing premium over platforms focused purely on documentation automation.

Practice Management and Workflow

• One-click PIMS transfer to both cloud-based and legacy practice management systems

• Unlimited tech and front-desk seats — no per-seat charges beyond the DVM license

• Unlimited visits — no per-encounter billing regardless of caseload volume

The unlimited seat model for non-DVM staff is a meaningful advantage. Some competing platforms charge per-user regardless of role, which inflates costs for practices with large support teams.

Try Scribing.io Free

Enterprise-Only Features

Practices on VetRec's Enterprise tier gain operational and compliance capabilities absent from the standard plans:

• Single sign-on (SSO) and role-based access control (RBAC)

• Admin dashboards with usage analytics and reporting

• Custom data retention and deletion policies

• Custom DPAs for regulatory compliance

• Cloud deployment configuration options

• Dedicated account manager and 24/7 support (standard plans offer more limited support channels)

Multi-location groups, particularly those governed by corporate compliance requirements, will likely need the Enterprise tier. Solo and small-group practices typically won't require these capabilities.

VetRec vs. Scribing.io — How Do They Compare for Veterinarians?

Both VetRec and Scribing.io aim to eliminate documentation burden, but they approach the problem differently. Here's a transparent comparison acknowledging the strengths and limitations of each platform.

Pricing Model Comparison

VetRec prices per veterinarian at $99–$150/month. Scribing.io's pricing is published on its pricing page and uses a structure that can offer advantages for multi-provider practices. The critical difference: practices should calculate total annual cost across their entire provider team, not just the per-provider rate.

For a solo veterinarian, the cost difference may be modest. For a 4–6 DVM clinic, the gap between per-vet pricing and a more flexible model can represent thousands of dollars annually—money that could fund equipment, staff raises, or additional CE.

Feature Comparison Table

Cross-Specialty Advantage

Many veterinary practices exist within broader healthcare ecosystems. Practice owners who also manage or consult for human medical practices—or who employ staff working across both fields—benefit from a single documentation platform that covers multiple specialties. Scribing.io's multi-specialty architecture supports workflows from pediatrics to cardiology to family medicine, reducing vendor sprawl and training overhead.

VetRec's strength is the opposite: deep vertical focus. If your practice is exclusively veterinary and you value species-specific templates, dental charting, and D.A.V.I.D.'s diagnostic suggestions, VetRec's specialization is genuinely valuable. The question is whether that specialization justifies the cost premium over a flexible cross-specialty platform.

Honest Acknowledgments

VetRec does several things well that deserve recognition:

• The unlimited tech/front-desk seat model is generous and reduces total cost compared to per-seat alternatives

• Veterinary-specific templates eliminate the customization burden that cross-specialty platforms may require

• D.A.V.I.D. is a unique feature with no direct competitor in the AI scribe space

• The 14-day free trial allows genuine evaluation before financial commitment

Scribing.io does not currently offer veterinary dental charting templates or multi-pet encounter support. For practices where these features are daily necessities, VetRec's specialization matters. For practices primarily needing SOAP note automation, transcription, and EHR/PIMS transfer, the core functionality overlaps significantly—and the cost comparison becomes the decisive factor.

Which Platform Fits Your Practice?

Choosing between VetRec and a cross-specialty platform like Scribing.io ultimately comes down to three variables: practice size, workflow specificity, and budget tolerance.

VetRec May Be the Better Fit If:

• You're a solo or 2-DVM practice where per-vet costs stay manageable

• You work extensively with exotics, dental cases, or multi-pet households and need those templates immediately

• You want AI-assisted differential diagnosis (D.A.V.I.D.) integrated into your documentation workflow

• Your practice is exclusively veterinary with no cross-over into human medicine

Scribing.io May Be the Better Fit If:

• You operate a multi-DVM clinic where per-vet pricing creates budget strain

• Your primary need is SOAP note automation and transcription rather than species-specific templating

• You want a platform that can flex across specialties if your organization grows or diversifies

• You need integrated ICD-10 coding tools for any human-medicine components of your work

• You prefer transparent, published pricing without requiring a sales call for every tier

Questions to Ask Before You Commit to Either Platform

1. What is my total annual cost across all providers, not just the per-user rate?

2. What are the contractual terms for renewal pricing and rate increases?

3. How does the platform integrate with my specific PIMS, and what IT resources are needed?

4. What data export options exist, and are there fees associated with switching?

5. Does the platform offer a genuine free trial with full feature access?

6. What support is included at my tier—email only, live chat, phone, or dedicated account management?

The American Animal Hospital Association (AAHA) recommends that practices evaluate technology investments against both immediate ROI and long-term operational flexibility. A platform that saves 90 minutes per DVM per day—a figure commonly reported by users of ambient AI scribes—delivers value regardless of brand, but the cost structure determines how much of that value you actually keep.

Get Started Today

VetRec is a capable, veterinary-focused platform with genuinely useful specialty features. But its per-vet pricing model creates real cost pressure for growing practices. If you're exploring AI scribing for your veterinary clinic—or any multi-specialty practice—Scribing.io offers a flexible, transparent alternative worth evaluating side by side. Start with a free trial and see how the documentation quality, workflow integration, and total cost compare in your own practice environment.

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